Academic System

Learn about the academic system at East Port Said National University, including credit hours, registration requirements, and academic assessment.

Components of the Academic SystemRegistration Rules

Study under the Credit-Hour System In general, the credit-hour system applies to all programs except human medicine programs, which follow the integrated program system.

Article (1): Program System

• The official language of instruction is English, and each program regulation determines how students’ English proficiency is verified. Textbooks, exercises, and examinations are also conducted in English.
• Programs follow the credit-hour (CH) system, which is used in the United States, Canada, and several other countries. It measures contact hours between teaching staff and students during the semester. One credit hour is equivalent to contact hours as follows:
• One lecture hour per week for a 15-week semester.
• Two tutorial hours per week for a 15-week semester.
• Three laboratory hours per week for a 15-week semester.
• Each contact hour consists of 50 minutes of actual teaching and 10 minutes of break.

– Expected Values per Semester:

• From 16 to 19 credit hours.
• From 25 to 28 contact hours per week for 15 weeks.
• 750 hours of total student workload.
• Approximately 30 ECTS units.

The distribution of course marks is left to the course designer, depending on the nature of the course. Some courses are theoretical and may therefore allocate more marks to examinations, while other courses are more practical and may allocate more marks to projects, tutorials, and laboratory work.

Article (2): Study Levels:

Whenever a student completes 20% to 25% of program requirements, they are moved from one level to the next. Some programs may require five levels instead of four, depending on the nature and duration of study.

Article (3): Semesters and Course Registration

• The academic year consists of three semesters:
• The first main semester (Fall) starts on the Saturday of the third week of September and lasts for 15 weeks of teaching followed by 3 weeks of examinations. Courses are registered within three weeks before the semester begins.
• The second main semester (Spring) starts in February and lasts for 15 weeks followed by 3 weeks of examinations. Courses are registered within one week before the semester begins.
• The Summer semester starts in late June or early July and lasts for 7 weeks followed by one week of examinations. Courses are registered within one week before the semester begins.
• Course registration is not final until approved by the academic advisor and endorsed by the program coordinator.
• New students may enroll in programs throughout the year after fulfilling all program requirements and paying enrollment fees, according to the students’ status.
• Registration in the Summer Semester

Article (4): Duration of Study (varies according to each program’s requirements)

• The minimum permitted duration of study depends on the program duration and confirmation that all graduation requirements have been fulfilled.
• The maximum permitted duration of study is twice the number of prescribed semesters, excluding semesters frozen for reasons accepted by the university. After this period, the student is dismissed from the university.

Optional.

Article (5): Course Registration Requirements

• A student may register for courses in the main semesters totaling approximately 16 credit hours per semester.
• The total credit hours may be increased up to the maximum limits according to the following rules, with the approval of the academic supervisor:
• Up to 21 credit hours for a student with a cumulative GPA greater than or equal to 3.0.
• Up to 18 credit hours for a student with a cumulative GPA greater than or equal to 2.0 but less than 3.0.
• A student whose semester cumulative GPA is below 2.0 must have the credit-hour load reduced in the following semester, receive a warning, and may not register for more than 14 credit hours.
• A student may register in the Summer semester for up to 6 credit hours or two courses, whichever is greater, after approval by the academic advisor.
• A student may register for one additional course beyond the limits above if it will lead to graduation, subject to the approval of the academic advisor and provided that the course is offered in the student’s program.
• Late course registration is not final unless seats are available, and the student must comply with the recommendations of the Education Affairs Council approved by the University Council on this matter.
• Non-degree students may register for courses provided that they pay the prescribed tuition fees for those courses. The student receives a transcript of the courses studied and the grades obtained in accordance with these regulations.
• Degree-seeking and non-degree students may register as auditors in some courses, provided that seats are available and the applicable academic service fees are paid. Students registered as auditors are not permitted to sit for the final examination of the course.

Article (7): Clinical Training (if applicable)

• Students must undertake clinical training according to the duration specified in the program regulation. Training takes place in an industrial or service institution related to the student’s program and must be fully supervised by the relevant department. Training may also be conducted inside the university in a similar environment. Training is implemented according to the following rules:
• The academic advisor appointed by the program steering committee supervises the follow-up of clinical training.
• A contact person must be identified at the company or institution training the student.
• The student must submit a technical report to the academic advisor at the end of the training period.
• The company or institution training the student should submit a training evaluation form to the academic advisor at the end of the training period.
• Clinical training is divided into equal periods at the end of the first, second, and third levels. It may also take place in the fourth level during the semester.
• Clinical training is assessed on a Pass/Fail basis and is not included in the cumulative GPA.
• The student must pay clinical training supervision fees equivalent to the fees of two credit hours, if applicable, for each academic year in which the student receives training.

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Article (8): Adding and Dropping Courses:

• A student may add a course during the first week of the main semesters or during the first three days of the Summer semester.
• A student may drop registered courses and recover the corresponding tuition fees, if any, until the end of the second week of the main semesters or the end of the first week of the Summer semester.
• Adding or dropping courses must not violate the minimum or maximum number of registered credit hours for each semester.

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Article (9): Withdrawal from Courses:

• • A student may withdraw from any registered course during the first ten weeks of the main semesters or during the first five weeks of the Summer semester.
  • The student does not fail the withdrawn course, provided that the withdrawal request is completed and approved within the specified period.
  • The student receives a W grade for the withdrawn course and may register for the course again, with full attendance and completion of all activities including examinations, in subsequent semesters.
  • For an elective course, the student may change it in subsequent semesters if they fail or withdraw from it, subject to the approval of the academic advisor and program requirements.
  • For non-scholarship students, tuition fees for the withdrawn course are non-refundable. When the student registers for the course again, the full tuition fees for that course must be paid. A student who withdraws from an entire semester without registering for any courses must pay the minimum tuition fees equivalent to 12 credit hours.
  • For scholarship students, these credit hours will be deducted from the scholarship, and the student will be entitled to register for the course free of charge only once.

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